Galvin and Associates

Email reports and handouts



For board members to adequately prepare for meetings, all reports, handouts, and background reading should be mailed or emailed ahead of time. A governing board can specify how many days in advance in their board policy manual. The board members can then print the reports on their own or bring their electronic device to the meeting to access the documents. Some board members prefer to work with paper, and some prefer electronic access.

When an organizational leader distributes handouts in a meeting, or worse, compiles a binder filled with documents, board members will tend to become distracted and read the materials instead of listening to the organizational leader or participating in the discussion.

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